Operations Coordinator

Reports to: Assistant Director

The Operations Coordinator is responsible for making sure Rhythm X gets from auditions to WGI Finals night safely, efficiently and smoothly! This role is best suited for someone who is proactive, flexible, and calm under pressure.

Responsibilities:

• Coordinate and plan rehearsal facility logistics, including securing appropriate venues and managing scheduling conflicts. 

• Coordinate transportation logistics, including arranging semi tractor rentals and recruiting truck drivers for transport of the Rhythm X equipment semi to contests and rehearsal sites.

• Serve as the primary point of contact for communication with the rehearsal facility and truck drivers, addressing any issues or concerns.

• Act as the primary point of contact for show days, working with the contest site to ensure transportation, warm up and performances go smoothly.

• Coordinates meals for members and staff on show days.

• Responsible for working with Staff Coordinator to create weekly schedules and ensure schedules are shared with all relevant individuals.

• Plans member-specific events - History Night and Banquet.

• Ensures prompt payments are made for all services.

Qualifications and Skills:

• Experience with logistics and events; organized and good at planning.

• Great at communicating with people.

• Can work well by yourself and with a team.

• Good at solving problems and finding solutions.

• Flexible and able to adapt to changes; works well under pressure.

• Can use scheduling and project management tools.

• This position is best suited for someone who can attend rehearsals in person most weekends throughout the season, as well as attend all shows.